Denton, Maryland

The regularly scheduled meeting of the County Commissioners of Caroline County, Maryland, convened at 9:30 AM in the Hearing Room, Courthouse, Denton.

Margaret R. Myers, President

John S. LeGates, Vice President

John W. Cole, Member

Charles C. Cawley, County Administrator

On motion by Mr. Cole, the minutes of September 29, 1998, were approved. Vouchers #42884 – #43018 were approved for payment.

The Commissioners conducted bid opening #CC-TS-101398, telephone/voice mail system for the Health and Public Services Building, with the following bids being opened, read aloud and recorded:

BIDDER SPECIFICATIONS TOTAL BID

Home Telephone Company, Inc. $40,429.45 – equipment

East New Market, Maryland $23,004.00 – 5 yr warranty $63,429.45

Norstar Telecommunications/ $44,008.00 – equipment

Williams Communications Solutions $15,354.00 – 5 yr warranty $59,362.00

Columbia, Maryland

Startech Communications $43,805.60 – equipment

Salisbury, Maryland $10,080.00 – 4 yr warranty $53,885.60

(1^st yr warranty included)

Lucent Technologies $56,280.00 – equipment

Linthicum, Maryland $27,291.00 – 5 yr warranty $83,571.00

Bids were referred to staff for evaluation.

On individual motions by Mr. LeGates, the following purchase orders were approved and unanimously signed:

On motion by Mr. Cole, the Commissioners unanimously accepted the low bid of Klug Uniforms, Baltimore, in the amount of $4,562.50 (250 sets of work uniforms @ $18.25/pants and shirt set) and signed purchase order #13487 for employee work uniforms, project #CC-WU-92298. All other bids received were rejected.

On motion by Mr. Cole, the Commissioners unanimously accepted the low bid of Price Modern, in the amount of $7,925.25, for project #CC-CT-10698, adult day care equipment - dining room table and chairs. All other bids received were rejected.

On motion by Mr. Cole, the Commissioners unanimously approved and President Myers signed Acceptance Certificate #3 with Signet Leasing and Financial Corporation requesting payment of Electec in the amount of $1,000 for shipment and installation of voting equipment as requested by the Board of Election Supervisors.

On motion by Mr. LeGates, the Commissioners unanimously approved the following contingency fund expenditure: Maryland Environmental Service - $780.02 – engineering feasibility study for north county water/sewer (Goldsboro).

Chuck Emerson, presented change orders for the Health and Public Services Building and provided background information on each. Change Order #11, in the amount of $1,097, for installation of carpet in Room #50, senior center living room was deferred pending further justification by Carl Burke, Executive Director of Upper Shore Aging, being that new vinyl tile has been installed and the proposed carpet would be placed over the existing flooring. On motion by Mr. Cole, the Commissioners unanimously approved Change Order #12, in the amount of $818, for flag pole conduit and timer switch for the front of the building.

James Wood, Mid-Shore Regional Regional Recycling Coordinator, gave the Commissioners a overview of the Household Hazardous Waste Program that was recently held on September 26, 1998 at the Mid-Shore Regional Landfill. Mr. Wood commented that the program was very successful and submitted pictures of the project for the Commissioners to review. Citizen comments received were positive as well. Household hazardous wastes that were disposed of include: old gasoline, oil, old paints, paint thinners. The program was funded by a grant, in the amount of $38,000, administered by the Chesapeake Bay Alliance; $8,500 in the fund remains, to be used for another event due to its success. Of the 261 total people participating in the disposal, 23 were from Caroline County, representing 8.81%. A total of 11.79 ton of household hazardous wastes were disposed of during the program. Mr. Wood said that the next event would be located in a more central or northern location to accommodate the surrounding participating counties. A follow-up meeting will be held within the next few weeks regarding the program and how to improve it for a future event. The Commissioners commended Mr. Wood for a successful project.

Following a presentation by Monty Monteith, solid waste supervisor for public works, the Commissioners, on motion by Mr. LeGates, unanimously approved and signed the proposed 1999 Scrap Tire Recycling Amnesty Day Intergovernmental Agreement. The projected program date is April 24, 1999 to be held at Hobbs Collection Site. Last year’s program was supposed to be a one-time event, however, due to the overwhelming success, the State has agreed to sponsor another project. There are new limits for this year’s program, 150 tons, which is doubled from last year. A total of 34.64 tons were collected in last year’s program. Mr. Cawley advised that the Caroline County Farm Bureau signed a resolution commending the Public Works Department regarding the Scrap Tire Recycling Amnesty Day and recommended that it be an annual event. In answer to Frank Pittinger’s question as to what is the ultimate use or destruction of the the disposed of scrap tires, Mr. Monteith and Mr. Wood advised that they are incinerated and used for fuel energy; they are not landfilled. Mr. Emerson also advised that another use for scrap tires is an experimental grinding up to be put in paving materials.

At 10:30 AM, and on motion by Mr. Cole, the Commissioners unanimously convened in legislative session for the third reading of Legislative Bill #98-1, County Commissioners’ Salary Increase. (See Legislative Session Minutes.)

On motion by Mr. Cole, the Commissioners unanimously reconvened in regular session.

On motion by Mr. Cole, the Commissioners unanimously approved and President Myers signed a grant sponsored by the Governor’s Office of Crime Control and Prevention for the project, Federalsburg After School Program, to be administered by the Caroline County Department of Recreation and Parks.

Cathie Moore, deputy treasurer, provided the Commissioners with the September Investment Report.

The Commissioners deferred discussion of appointments for the 4-H and Youth Park Board as the Board is still compiling names for appointment.

At 10:40 AM, and as authorized by 1995 Maryland Code, State Government 10-508(a)(7) and (a)(1), respectively, the Commissioners, on motion by Mr. Cole, unanimously adjourned into closed session to meet with Karen Jensen, attorney, and Janice Davison, deputy County attorney, regarding the county administrator’s contract.

The meeting reconvened in open session at 12:25 PM. President Myers reported that the Commissioners in closed session discussed the county administrator’s contact and requested the deputy County attorney and Ms. Jensen to submit their separate view points for the Commissioner’s review.

The Commissioners, on motion by Mr. Cole, unanimously agreed to reschedule the Commissioner’s evening meeting of October 27, 1998 to a day meeting to convene at 9:30 AM, due to a conflicting program which the County Commissioners wish to be able to attend.

There being no further business, the meeting was adjourned by unanimous consent.

Vivian L. Anders

Acting Executive Assistant