Denton, Maryland

The regularly scheduled meeting of the County Commissioners of Caroline County, Maryland, convened at 9:30 AM in the Hearing Room, Courthouse, Denton.

John W. Cole, President

Franklin W. Prettyman, Vice President

John S. LeGates, Member

Charles C. Cawley, County Administrator

On motion by Mr. LeGates, the minutes of May 4, 1999 were approved as amended. Vouchers #46088 – #46303 were approved for payment.

The Commissioners conducted an advertised bid opening for project #CC-AM-51199, asphalt materials. The following bids received were publicly opened, read aloud and recorded:

BIDDER BID

The bids were referred to staff for evaluation.

On motion by Mr. Prettyman, the Commissioners unanimously accepted the low bid of Kenden Painting Company, Denton, Maryland, in the amount of $2,875 for Courthouse exterior painting, project #CC-CP-42399, and signed purchase order #15613 in that amount. All other bids received were rejected.

On motion by Mr. LeGates, the Commissioners unanimously accepted the low bid of Climate Masters, Inc., in the amount of $110,743 (minus $4,500 for use of fir doors) for 4-H Park Building, project #CC-PB-5499. All other bids received were rejected.

On motion by Mr. LeGates, the Commissioners unanimously approved and President Cole signed Provident Lease Corporation Acceptance Certificate No. 9 for release of funds in the amount of $1,000 to Electec for acquisition and delivery of election equipment.

On motion by Mr. LeGates, the Commissioners unanimously approved and President Cole signed Provident Lease Corporation Payment Request Form No. 11 for release of funds in the amount of $40,906 to Norris Ford for two 1999 Ford Crown Victoria cars equipped with police package for the sheriff’s department.

On motion by Mr. LeGates, the Commissioners unanimously approved and President Cole signed Provident Lease Corporation Payment Request Form No. 12 for release of funds in the amount of $3,360.70 to Diamond State Ambulance for emergency equipment for the two new sheriff’s department vehicles.

On individual motions indicated, the following purchase orders were unanimously approved and signed:

On motion by Mr. Prettyman, seconded by Mr. LeGates, the Commissioners unanimously approved the following contingency fund expenditure: $266.35 – Commissioners of Ridgely – reimbursement of extradition costs for Doering/Jones.

Dorsey Wooters, County treasurer, presented the April 1999 investment report.

On motion by Mr. Prettyman, the Commissioners unanimously adjourned regular session and convened into legislative session for the third reading and proposed enactment of Bill #99-1, Public Improvements Bond Authorization. (See Legislative Session Minutes.)

On motion by Mr. LeGates, the meeting reconvened in regular session.

At 10 a.m., and as authorized by 1995 Maryland Code, State Government 10-508(a)(1) and (4), and 10-508(a)(3) and (7), as amended, respectively, the Commissioners, on motion by Mr. LeGates and seconded by Mr. Prettyman, unanimously adjourned into closed session to meet with JOK Walsh, economic development consultant, and Helen Spinelli, economic development director, for a company expansion and relocation update, and regarding compensation for the remainder of this year and next year; and with Sue Simmons, director of recreation and parks, and Janice Davison, deputy County attorney, regarding a potential site for a south county regional ballpark.

The meeting reconvened in open session at 11:10 a.m. President Cole reported that in closed session the Commissioners received an economic development update from JOK Walsh, including a list of twenty-one active prospects, and discussed strategies for funding his contract for the remainder of this year, and next year.

Following presentation by Betsey Krempasky, county planner, accompanied by Harry Cole, roads supervisor, the Commissioners unanimously adopted and signed the following resolution. Harry Cole wholeheartedly supported the contingency in the resolution regarding Town assumption of Fleetwood Road maintenance.

QUINN – TRICE PROPERTY PROPOSED FOR ANNEXATION BY

The Town of Denton has proposed Annexation Resolution No. 533, which enlarges the corporate limits of the Town of Denton;

The land owned by Joseph D. Quinn and Donald N. Trice to be annexed consists of 3.182 acres on the south side of Fleetwood Road and 14.985 acres on the north side of Fleetwood Road and is currently zoned by the County as "R-1," Single-Family Residential;

The Town of Denton proposes to rezone the lands on the south side of Fleetwood Road as "MR," Mixed Residential;

The Town of Denton proposes to rezone the lands on the north side of Fleetwood Road as "H-C," Highway Commercial and "MR," Mixed Residential as shown on the Annexation Plat;

The proposed rezoning is consistent with the Caroline County Comprehensive Plan;

The Annotated Code of Maryland, Article 23A, Section 9(c) provides that no municipality may, for a period of five years following annexation, place the land to be annexed in a zoning classification that permits a land use substantially different from the use of the land specified in the current and duly adopted County Master Plan without the express approval of the County Commissioners; and

The proposed annexation and rezonings have been reviewed and favorably endorsed by the Caroline County Planning Commission with the condition that all that portion of Fleetwood Road that is currently maintained by the County be annexed and maintained by the Town of Denton.

On recommendation of Mr. Cawley, Barb Spicher and Cathie Moore, the Commissioners, on motion by Mr. Prettyman and seconded by Mr. LeGates, unanimously accepted the proposal of Murphy & Murphy, CPA, Clinton, Maryland, to perform the FY 1998-99 County government audit in the amount of $32,400 with an option to renew for two additional years.

From 11:15 a.m. until 12:30 p.m., the Commissioners heard an information presentation by the Caroline County Board of Education, including Dr. R. Allan Gorsuch, superintendent of schools, and Milton Nagel, comptroller, regarding the board’s budget format, revenues expenditures, and programs.

The Commissioners recessed at 12:30 p.m. to visit the Old Harfordtown Maritime Center site and have lunch with Carl Scheffel, director.

The Commissioners reconvened at 1:40 p.m.

At 1:40 p.m., as authorized by 1995 Maryland Code, State Government 10-508(a)(3) and (7), as amended, the Commissioners, on motion by Mr. Prettyman and seconded by Mr. LeGates, unanimously adjourned into closed session to meet with George Nier, County attorney, Janice Davison, deputy County attorney, and Sue Simmons, director of recreation and parks regarding possible acquisition of a south county recreational park site.

On motion by Mr. LeGates, the Commissioners unanimously reconvened in open session at 1:55 p.m. President Cole reported that the Commissioners discussed with counsel a possible offer to owners of a south county parcel to be used as a ballpark site. On motion by Mr. LeGates, the Commissioners unanimously authorized Mr. Nier to promptly negotiate a contract in the amount of $99,900 for the parcel discussed, with a contingency clause that if the average of two independent appraisals is less than $75,000, the County may withdraw the purchase offer. Ms. Simmons will contact the realtor immediately to inform of the County’s interest.

On motion by Mr. Prettyman, the Commissioners unanimously approved and signed FY 1999-2000 JTPA Titles II-A, II-B, II-O job training plans for economically disadvantaged individuals, as coordinated by the Upper Shore Private Industry Council. The plans provide for assessment, remediation, job specific skill training, job search and placement services for eligible constituents in the regional area which includes Caroline, Dorchester, Kent, Queen Anne’s and Talbot Counties.

On motion by Mr. Prettyman, the Commissioners issued a proclamation declaring May 21 through May 31, 1999 as World No-Tobacco Week in Caroline County.

Mr. Cawley will order two magnetic vehicle door signs about 24 x 24 as requested by the Commissioners.

Mr. Cawley asked the Commissioners to reserve Wednesday, June 2^nd from 10 a.m. until 2 p.m. to attend a regional water quality meeting at the library, Denton, and have lunch with Rep. Gilchrest to discuss north county water and sewer.

On motion by Mr. Prettyman, the Commissioners unanimously approved and President Cole signed a Vehicle Sublease Agreement with the Sheriff of Caroline County, Maryland, on vehicles set forth in Schedule A of the Equipment Lease/Purchase Agreement dated September 15, 1998 with Provident Lease Corporation, Inc., Lessor, as recommended by the Local Government Insurance Trust for the purpose of reducing the county’s liability since the vehicles are being used in the office of a state elected official. There is no lease payment required. Provisions include lease term and insurance and risk of loss. The Commissioners requested Mr. Cawley to have similar lease documents prepared for all the vehicles being used by the sheriff’s department.

Mr. Cawley reported:

1. The local elections office will move to the Health and Public Services Building by July 1 since revised lease arrangements at the existing Hargreaves Multi-Service Center building could not be worked out with the state. The new quarters will be slightly larger. Charles Emerson is looking into the moving expense.
2. The Health and Public Services Building Management Committee will have a procedure in place for public access by July 1.

The Commissioners convened a budget workshop, open to the public. The Commissioners identified $5,000 in proposed budget reductions towards the $10,000 needed to increase the EDC consultant line item. Mr. Cole had to leave at 2:15 p.m., and asked that the discussion continue in his absence and the remaining $5,000 in adjustments be made, with the stipulation that the capital budget not be reduced. The budget workshop continued and a proposed final operating budget was completed.

There being no further business, the meeting of the County Commissioners was adjourned by unanimous consent.

Leigh Sands

Executive Assistant